Events Privacy Notice
Introduction
This privacy notice (Privacy Notice) sets out the ways in which we, Digital Metropolis (we, us, our), collect and use your personal data (your personal information) in connection with our business. It also explains what rights you have to access or change your personal data.
3. INFORMATION WE MAY COLLECT ABOUT YOU
3.1 Information that you provide to us.
3.1.1 We may collect any information that you provide to us when you:
(a) make an enquiry, provide feedback or make a complaint over the phone, by email or on our website;
(b) submit correspondence to us by post, email or via our website;
(c) order our services on our website, over the phone or by email;
(d) subscribe to our newsletter and mailing lists;
(e) fill in a form, respond to surveys, participate in promotions or use any other features of the website;
(f) register to and/or attend our events; and
(g) swap your business card;
We may share your personal information when relevant with third parties such as: Sponsors and partners: we will share attendee lists with the sponsor/s and partners of an event, for their use including for marketing purposes, as described in event delegate terms and conditions; The details you enter should be business details only and personal email addresses/telephone numbers should not be used. Digital Metropolis cannot be held responsible for attendees inputting personal email or telephone numbers into the registration.
The parties who may wish to make contact post-event are listed in more detail below:
Digital Metropolis: The conference organisers would like to provide you with details of future relevant Digital Metropolis events. If you attend the event they will also send you a post event feedback survey.
Exhibitors: Your details (as input at point of registration – excluding your dietary/access requirements) will be used by exhibiting sponsors to contact you post-event with information about the services they provide. The terms for this data use can be viewed at https://digitalmetropolicy.co.uk/thirdpartydatapolicy
Delegates who change their mind about receiving marketing material may email us via [email protected] or use the unsubscribe option on the marketing material. Those who email Digital Metropolis asking to be unsubscribed from exhibitor contacts also will have their comments passed back to the sponsor/exhibitor on their behalf.
Pre-Event
During the registration process, you are asked if you wish to arrange any appointments with the exhibitors at the event. If you select this option you will be either contacted by Digital Metropolis to arrange these meetings
or by the specified exhibitors directly. Therefore, your contact details will be passed to the exhibitors you selected for this purpose.
Financial Information or payment information gathered during the registration process and exhibitor sales – including but not limited to, credit card numbers, financial institutions, and expiration dates – is considered Financial. This information is not distributed under any circumstance and is processed in direct applications with PCI compliance.
Onsite
Delegates will be scanned by Digital Metropolis upon entrance to the event to collect attendance data for health and safety, administration, and reporting purposes only.
The information gathered from you regarding any access requirements or dietary requirements is only disclosed to the conference venue with regards to preparing for your attendance.
During the event, you may be asked by an exhibitor for permission to scan your attendee badge as an easy way for you to provide your details for a follow up discussion. Please note, your attendee badge holds company data alike to the contents of a business card, including your name, telephone number, employer, work address, email and job title.
SEMINARS: You will be scanned upon entering a seminar for direct marketing purposes. This information will be passed to the company who is presenting the seminar in order for them to make contact with attendees to discuss the themes and products further. If you do not want this contact please refuse to be scanned when
entering your chosen seminar.
Digital Metropolis holds no liability over how the exhibitor may use your contact details following on from an interaction on an exhibitors stand as the exhibitors are data controllers in their own right, and lays out the terms of use of your data here https://digitalmetropolis.co.uk/thirdpartydatapolicy. Digital Metropolis choses exhibitors carefully, and only trusted market leaders and innovators are selected.
Filming & Photography – by attending an event you permit Digital Metropolis (or those specifically employed by Digital Metropolis) to make on-site recordings, recording you by any means including, without limitation, electronic recording, film, videotape, audio tape and photography without compensation of any kind to you. You further agree that Digital Metropolis shall own the copyright of these recordings. We typically use these recordings for promotional photos and videos displayed on the event websites. Speaking sessions are also filmed and provided to the speakers for their business use. If you for any reason do not wish to be included in any footage please inform us at the time of booking via [email protected] providing a photo of yourself so we can look to exclude it from recordings where possible.
Website
This website uses cookies. Cookies are small pieces of information that are stored by your browser on your computer’s hard drive, to help us provide you with better information.
None of your personal details are held in these cookies and if you are uncomfortable with our use of cookies, you can disable them by changing the settings on your web browser. Please note however, that if you do disable cookies, it may affect your ability to use our website properly.
You can find out more about the way cookies work and how to disable them at www.cookiecentral.com
Data Security
Digital Metropolis make every effort to store your data securely and have invested in the security of our email and Company computer network. These systems comply with GDPR regulations. Should any breach occur we
would follow investigation guidelines as outlined by GDPR and NCSC. We make every effort to store data for an appropriate amount of time and do not store anything considered sensitive data except Dietary and Access requirements which can infer people’s religious beliefs and physical conditions, therefore these are periodically deleted as they would be asked again at the point of registration for an event.